Description

Assistant Vice President - Facilities Management

Job ID: 10035
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

FLSA Status

Exempt

Posting End Date

Open until filled

Earliest Start Date

As soon as possible

Salary

Commensurate with experience

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM - Exempt

Hiring Department

Business Affairs - Facilities Management

Required Application Materials

A resume, letter of Interest, and a list of 3 professional references is required in order to apply.

Purpose of Position

This position (Assistant Vice President for Facilities Management) is principal administrator responsible for the planning, design, renovation, construction, efficient operation and maintenance of all University facilities and infrastructure, including the development of project budgets, manage operational budgets including fiscal impacts and long-range facilities plans based on forecasts of current needs. The incumbent, reporting to the Vice President for Business Affairs (VPBA), leads a multifunctional team of dedicated professionals in both their daily execution efforts and their long-term initiatives. Facilities Management is responsible for overall University facilities maintenance and related operations, planning and construction, campus master plans and space management. The department has over 175 personnel with an annual operating budget of over $53 million. Facilities Management services over 5 million square feet of space in more than 107 structures over a span of approximately 420+ acres.

The Assistant Vice President for Financial Management (AVPFM) collaborates with senior leadership to support the University's mission and goals. The AVPFM also works cooperatively with campus peers, other campus offices and departments, key campus administration, faculty, and staff.

The AVPFM must effectively assist in enhancing the daily lives of students, staff and faculty by providing an environment conducive to learning and working.

This position requires excellent organizational, operational, administrative, budgeting and project management skills, business acumen, leadership, and communications competencies.

Essential Functions

• Oversee service operations with accountability for service excellence, functional goals and performance, financials, and regulatory compliance.
• Build a high performing diverse team of professionals, skilled craftsmen, laborers and support staff focused on service excellence and accountability to ensure continuous improvement and to foster a work environment that encourages teamwork.
• Leverage data and financial information to determine functional strengths and weaknesses, resource planning and decision support.
• Oversee functional responsibility for construction; remodeling and renovation; building maintenance; custodial services; landscaping and grounds maintenance; utility power plant operations; energy consumption and utility costs.
• Develop an institutional maintenance plan that takes into consideration, the age of the building, the deferred maintenance and identified repairs to determine which buildings are ranked priorities and consider which buildings should be scrapped and rebuilt based on cumulative future costs.
• Follow institutional maintenance schedules for each building and determine the prioritization of institutional resources.
• Ensure that internal controls are functional and are not circumvented to ensure the safeguarding of institutional resources.
• Works with VPBA to ensure funds are spent in accordance with university polices to ensure operating budgets and project budgets do not overspend without justification and appropriate approvals.
• Oversee, prepare, analyze, and manage complex operating and construction budgets.
• Effectively communicate and use excellent public relations and conflict resolution skills with students, faculty, staff and community representatives with a strong commitment to service excellence.
• Effective supervisory skills and demonstrated ability to mentor, coach and develop staff. Provides professional training and development of employees; holds subordinates accountable for effectiveness, efficiency and professional conduct.
• Think strategically and tactically in order to anticipate issues/problems early so that corrective action can be taken on a timely basis.
• Effectively manage many projects at once and meet deadlines/schedules and achieve goals under pressure. Oversee both short- and long-term institutional goals with competing priorities.
• Proactively conduct analysis and research, including gathering information from a variety of sources to formulate recommendations and take swift corrective action.
• Provide customer service with a high level of diplomacy and professionalism.
• Adequately use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Appropriately and efficiently utilize institutional resources when determining whether to use in-house labor and trades personnel to complete repairs and renovations prior to outsourcing.
• Establish and strategically leverage service providers, third-party vendors and contractors. Solicit and evaluate vendor proposals in accordance with university policies, mission and goals and to ensure cost-effectiveness.
• Effectually exercise sound judgment and model ethical standards.
• Coordinate and report facilities planning to the Texas Higher Education Coordinating Board.
• Complies with all State and University policies.
• Other duties as assigned.

Required Qualifications

Bachelor's degree from four-year college or university within area of assigned responsibility; and eight to ten years at an administrative level leading a complex facilities organization, progressive experience and training; Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System Policy UTS157.

Preferred Qualifications

Master's degree in Facilities Management or a closely related field (e.g., architecture, engineering, or construction management).

More than 10 years of progressively responsible industry experience in building projects, construction and renovation management and facilities management.

Licensed Architect or Professional Engineer.

Experience managing facilities within Higher Education or a similarly complex organization with a shared governance environment.

Demonstrated knowledge of diversified construction management with experience in alternate delivery methods including (but not limited to) Design Build RFQ/RFP, CM at risk, competitive sealed proposals and invitations for bids.

Demonstrated experience in campus master planning (manage, development and maintenance), professional services management, sustainable building design and facility programming for new buildings, renovations, and capital improvement projects.

Familiarity with current industry benchmarking practices, and/or experience with computerized maintenance management systems.

Bilingual (English/Spanish).

Working Conditions

To perform this job successfully, an individual must be physically able to perform each essential duty satisfactorily. The expectations listed below are representative of the skills and or abilities required. Reasonable accommodations may be made to enable individuals to perform the essential functions:

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity.

Considerable physical work performed such as: lifting, pushing or pulling of objects up to 50 pounds may be required.

Work may involve exposure to chemical, mechanical or electrical hazards, unusual elements, extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and or loud noises.

Dexterity abilities required to bend, stoop, stretch, grasp, push and pull and to climb stairs and or ladders.

May be required to work in strained or cramped positions.

May work in all weather conditions and extreme temperatures.

EO/AA Statement

In keeping with its Access and Excellence mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.



To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=10035&PostingSeq=1







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